It's usually the last thing on your mind, but you have to be clear thinking all the way to the end.
When you are packing up to leave the floor, be sure and have all of your boxes, crates, skids, bags and cartons accounted for and assigned to an outbound shipment.
Make sure that there is a bill of lading (BOL) for each outbound shipment (depending on the hall and the general contractor, this may also include FedEx and package deliveries).
In the case of the recent show we produced, there was a local shipment. Be sure and be clear to the I&D crew, your show house contact, the driver and anybody else who needs to know--where and when does this package/shipment have to be where it is promised to go.
Then, and only then, can you leave the show floor. It's always a good idea, if you can, to be on the floor from move-in to move-out, to be there from bare concrete to bare concrete.
TTSG
Showing posts with label outbound freight. Show all posts
Showing posts with label outbound freight. Show all posts
Wednesday, June 3, 2009
Wednesday, January 14, 2009
Drivers
With the NRF show breaking today in New York City and the IBS show going in this week in Las Vegas, it is time to remember an important part of the in-and-out of a show:
Do you know where and who your driver is?
Make sure before you leave for your show and before you leave the show floor at the end, check in with your driver. You should have their cell phone number and be sure to ask whomever made the arrangements (exhibit house, van line, freight company, your traffic manager) to provide you with their numbers, name and when you are to expect them.
When you first arrive on site (or the day before), contact your driver so their ETA is clear. Meet them on the dock and supervise the load out. Work with the forklift driver and your driver to spot your freight around your booth space to maximize your set up. Work with the driver and the freight manager at the show site to ensure paperwork is correct and if you can get copies.
On the down, call your freight contact or driver the day before load out. Usually the driver is scheduled to show up at show site at the show close and remain to help with some packing and labeling of the shipment. Turn in the bill of lading (BOL) and keep a copy. The freight manager will ask (and they will on the BOL, too) if you have contacted your freight company. Get the crate count right and make sure all is secure.
Lesson Learned: you can't know too many people in the freight process.
TTSG
Do you know where and who your driver is?
Make sure before you leave for your show and before you leave the show floor at the end, check in with your driver. You should have their cell phone number and be sure to ask whomever made the arrangements (exhibit house, van line, freight company, your traffic manager) to provide you with their numbers, name and when you are to expect them.
When you first arrive on site (or the day before), contact your driver so their ETA is clear. Meet them on the dock and supervise the load out. Work with the forklift driver and your driver to spot your freight around your booth space to maximize your set up. Work with the driver and the freight manager at the show site to ensure paperwork is correct and if you can get copies.
On the down, call your freight contact or driver the day before load out. Usually the driver is scheduled to show up at show site at the show close and remain to help with some packing and labeling of the shipment. Turn in the bill of lading (BOL) and keep a copy. The freight manager will ask (and they will on the BOL, too) if you have contacted your freight company. Get the crate count right and make sure all is secure.
Lesson Learned: you can't know too many people in the freight process.
TTSG
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